Sms logo 7e288e26f71c6e8669730c30c38bfeac40e94a680c7dd81aa1c087a114e78732 Supplier Management System

Preferential Procurement Automation

The Supplier Management System automates Preferential Procurement by matching supplier spend with B-BBEE scorecards pulled automatically from our scorecard database. It offers a wide range of reporting functions, scenario planning, and bulk communication to help companies manage the dynamics that make up Preferential Procurement.

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ONGOING TRACKING OF PREFERENTIAL PROCUREMENT

If your company seeks to track Preferential Procurement on an ongoing basis, "live" spend data must be matched with up-to-date supplier B-BBEE compliance information. Most companies find this challenging to manage with existing systems or spreadsheets. The onus rests with purchasing departments to maintain a record of valid, verified B-BBEE scorecards and compliance information. Administrative resources usually capture this information manually. Maintaining the Preferential Procurement scorecard on an ongoing basis requires companies to match constantly changing supplier spend information with each supplier's latest, valid B-BBEE scorecard information. The SMS allows companies to manage these two sets of dynamic data.

Supplier spend information is managed either by creating a systems interface into the SMS from an ERP/finace system, or by uploading spend via a spreadsheet.

Supplier B-BBEE compliance information will be made available to match with supplier spend via a number of possible options:

  • A spreadsheet containing compliance information is uploaded into the SMS
  • Suppliers are directed to upload their scorecards in the Beagle Scorecard Database, from which the SMS can draw data

The contributions of our many clients have turned Beagle into a vast database that will likely contain many of the scorecards needed.

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